Setting up a business requires documents required by law. Similarly, for incorporation, the regulation requires the keeping of certain manuals such as the minute book. It remains useful for a variety of purposes. However, many questions arise with regard to this collection. In order to get answers, you would have to know what the minute book is.
Presentation of the minute book
The minute book is a collection of crucial data about a society. Still called the company book or register of minutes, there are the registers of shareholders, those of officers and also directors. The minutes we are talking about here represent written notes during a company’s board meeting. It can therefore be the discussions or resolutions made during the meeting.
In Quebec, businesses are subject to the Canada Business Corporations Act. Therefore, they must have a regularly updated minute book. Various kinds of documents appear in a company book. Here is the list of some of these pieces.
Certificate of Incorporation
For a company incorporation, the company concerned must provide articles of incorporation. It is thanks to this that we ensure its existence. Indeed, these statutes include contact details as well as other essential information about the establishment. This set represents the certificate of incorporation.
The Register of Directors
Inside this document is a list of all current and past directors of the company. Similarly, the register of directors contains the contact details of each of these officials.
The transfer register
Within this collection, any transfer of shares made by a member is recorded. All transactions are set out in detail in this register. By consulting it, we can find out how the company’s shares have been managed.
Why hire a professional to keep a minute book?
The minute book is an obligation for Quebec companies. In addition, its regular update makes it possible to organize your business well. For these different reasons, every Quebec company must properly keep this book of minutes in accordance with the requirements of the authorities. Otherwise, it incurs a heavy fine. This is why it is imperative to entrust the company’s manual to a professional.
For this, our team, Incorporation Entreprise, will be able to take care of the maintenance of your minute book. We will write it with meticulousness and rigor. In accordance with the by-law , we will produce all the documents that constitute it. Together with business advisors, we promise that your minute book will be safe in our hands. All share registers as well as all corporate documents concerning your company will be properly presented in the compendium.
Our incorporation service for companies
For reasons of development and growth, one company may make the decision to incorporate into another. To this end, Incorporation Entreprise will facilitate your entrepreneurial integration, and this, at a lower cost. Based in the Montreal sector, we have already completed more than 1000 business incorporations. A large number of entrepreneurs and professionals have trusted us and today, they all remain satisfied. Our service for an entrepreneurial integration takes place in three phases.
The first is to fill out a questionnaire. In order to proceed quickly and without complications, we have reduced it to the essentials. Thus, in a few minutes, you will have finished giving us the requested information. Once this step is validated, we will get in touch with you. This will allow us to ensure the accuracy of the information provided and confirm your requirements. From then on, we will be able to receive your payment to finalize the incorporation of a personalized company.
The process of this entrepreneurial integration involves rather cumbersome administrative procedures. As a result, Incorporation Entreprise strives to remove this burden from its customers by taking care of all these formalities. For example, we take care of the management of the minute book as well as the register on the directors of the company. For a lawyer or notary, we help them devote themselves to more urgent tasks by managing the entrepreneurial integration of their clients. Whatever the type of company, we take care to achieve an incorporation according to the wishes of our customers.
Ultimately, at Incorporation Entreprise, we simplify your task by saving you considerable time and money. If you do not yet have this manual, you can buy it from us at a competitive price.
